Washington PTO Board Roles & Responsibilities

All Board Members are responsible for:

Monthly, Weekly, Project (several activities over a short period), as needed, once a year

• Attending Orientation
• Attending 2 meetings a month
• Training on Membership Toolkit
• Be able to answer questions regarding events and committees to attract new volunteers!

Presidents (2)

Monthly, Weekly, Project (several activities over a short period), as needed, once a year

• Meet with principals monthly
• Meet with superintendent and other PTO presidents within the district monthly
• Create agendas for board and monthly meetings
• Reserve space for events/meetings
• Set PTO calendar (based on principal and district guidance)
• Teacher welcome lunch
• Lead the board nomination and voting process
• Gifts for principals/school board/admin staff
• New board member orientation
• Liaison for the Welcome to Washington Committee for new parents to the school and Kindergarten parents

VICE PRESIDENTS (2)

Monthly, Weekly, Project (several activities over a short period), as needed, once a year

• Facilitates committee signups and volunteer coordination
• Collect committee reports/ set up committee report form
• Recruit next year’s board members
• Room Parent liaison and coordinator
  • Initial sign-up coordination (recruit and assign to classrooms)
  • Ongoing direction and communication
  • Work with room parents to obtain photographs for the Yearbook
• Liaison to School Year committees
  • Lunchtime/Recess volunteers
  • Yearbook
  • Cultural Programs
  • Green Committee
    

SECRETARIES (2)

Monthly, Weekly, Project (several activities over a short period), as needed, once a year

• Write and send out weekly newsletter
  • Including eblasts when needed
• Update the Washington PTO Facebook page on a weekly basis
• Check the Washington PTO email account and respond to inquiries
• Record meeting minutes and post to the website
• Write thank you notes to vendors and volunteers
• Check and Distribute mail
• Liaison to Social Committees
  • Family and Community Events (father/daughter dance, movie night, etc.)
  • Social events for parents
    
  • All Abilities Committee
    
  • Welcome Picnic
    
  • Community Events
    
    • Bernie’s books/ Uncle Pete’s lunch
      

TREASURERS (2)

Monthly, Weekly, Project (several activities over a short period), as needed, once a year

• Create and manage annual budget
  
• Pay invoices, expense reimbursements, teacher grant requests
  
• Monthly reports at board meetings
  
• Complete and submit state 501c3 forms
  
• Account Reconciliation, monthly reports
  
• Manage annual audit and tax filings
  
• Liaison to fundraising events 
  
  • Book Fair
    
  • Walk-A-Thon
    
  • Pizza Day
    
  • School Supplies
    

TECHNOLOGY

Monthly, Weekly, Project (several activities over a short period), as needed, once a year

• Oversee the Website
  
  • Updates
    
  • Calendar Updates
    
  • Post/ Update Forms
    
  • Troubleshooting